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Hos Scans Privacy Policy

Last Updated: January 23, 2026

1. Introduction

Welcome to HosScans ("we," "our," or "us"). We respect your privacy and are committed to protecting the personal and project-related information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our 3D laser scanning and as-built documentation services.

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​By accessing our website or engaging our services, you consent to the data practices described in this policy.

2. Information We Collect

We collect information that allows us to provide accurate quotes, deliver services, and improve your experience.

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A. Personal Information

We may collect personally identifiable information that you voluntarily provide to us when you fill out a contact form, request a quote, or book a service. This includes:

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  • Identity Data: First name, last name, and job title.

  • Contact Data: Email address, phone number, and billing/mailing address.

  • Company Data: Business name and industry type (e.g., Architecture, Construction, Real Estate).

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B. Project & Site Data

Due to the nature of our work, we collect specific data regarding your projects to perform our services:

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  • Property Details: Addresses, access codes, square footage, and site conditions.

  • Documentation: Blueprints, floor plans, and CAD files you upload or share with us.

  • Scan Data: LiDAR point clouds, 3D models, and panoramic images captured by our team at your job site.

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C. Technical & Usage Data

When you visit our website, we may automatically collect certain information about your device and usage, including:

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  • IP address

  • Browser type and version

  • Operating system

  • Referring website URLs

  • Pages viewed and time spent on our site

3. How We Use Your Information

We use the information we collect for the following business purposes:

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  • Service Delivery: To schedule site visits, conduct scans, and deliver your final as-built files (DWG, RCP, PDF).

  • Communication: To respond to your inquiries, provide quotes, and send project updates.

  • Billing: To process payments and send invoices.

  • Improvement: To analyze website traffic and improve our service offerings.

  • Marketing: To send you relevant industry insights or special offers (you may opt-out at any time).

4. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties.

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We may share your data in the following limited circumstances:

  • Service Providers: With trusted third-party vendors who assist us in operating our business (e.g., cloud storage providers for delivering large scan files, payment processors, and website hosting). These parties are obligated to keep your information confidential.

  • Legal Compliance: If required by law, court order, or government regulation.

  • Business Transfers: In the event of a merger, sale, or transfer of company assets, client information may be part of the transferred assets.

5. Data Security

We implement industry-standard security measures to protect your personal information and proprietary project data.

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  • Digital Security: Our scan data and client files are stored using encrypted cloud services.

  • Access Control: Access to your project files is restricted to authorized HosScans personnel and necessary contractors.

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While we strive to use commercially acceptable means to protect your data, please remember that no method of transmission over the Internet is 100% secure.

6. Cookies and Tracking Technologies

Our website uses "cookies" to enhance your experience. A cookie is a small text file placed on your hard drive to track site usage and preferences. You can choose to decline cookies through your browser settings, though this may limit your ability to use certain features of our site.

7. Your Privacy Rights

Depending on your location, you may have the following rights regarding your data:

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  • Access: You have the right to request copies of the personal data we hold about you.

  • Correction: You may request that we correct any information you believe is inaccurate.

  • Deletion: You may request that we delete your personal data, subject to certain legal exceptions (e.g., data required for tax or legal records).

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To exercise these rights, please contact us at the email address listed below.

8. Third-Party Links

Our website may contain links to other websites (e.g., AIA Dallas, Wylie Chamber of Commerce). We are not responsible for the privacy practices or content of these third-party sites. We encourage you to read the privacy policies of any website you visit.

9. Children's Privacy

Our services are directed toward business professionals. We do not knowingly collect personal information from children under the age of 13.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated date will be listed at the top of this page. We encourage you to review this page periodically.

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